How to Guide on Room Reservations for Events at Picciotto or Maison de la Paix

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Dear Active, Engaged Student Body, Longing to Reserve Rooms for Events:

IHEID allows students to reserve rooms for their events. Under the current system, GISA compiles all student requests and then sends them to administration for approval. Due to numerous recent questions, we have decided to provide an extensive guide to help you in this process.

1st: Plan at least two weeks in advance

The entire booking process can take up to 10 days. Therefore, GISA needs to receive your request at least two weeks in advance in order to be able to provide an answer in time for your event.

A description of the rooms available at Maison de la Paix is provided here:

http://graduateinstitute.ch/home/venues/technical-specifications.html

More general information on the campus is provided here:

http://graduateinstitute.ch/fr/home/venues.html

2nd: Make sure that the room you choose is available

on the day and time you are requesting

Please note that GISA will NOT answer questions on availability as this information is fully accessible online. Here are the instructions for checking availability:

For Maison de la Paix:

Use this link: http://intranet.graduateinstitute.ch/home/services/evenement/events.html

You will have to login using your IHEID credentials.

On the new page, scroll to the bottom, and click on: Voir l’occupation des salles d’Institut.

For Picciotto Common Room:

Use this link: http://graduateinstitute.ch/students

Click on Campus Academic Management System Access

You will have to login using your IHEID credentials.

Then click on Reporting.

On the new page, click Horaire (Schedule) (in the bottom left side of the screen).

Finally, click Affichage des horaires salle polyvalente (Display schedules by date for the common room).

3rd: After verifying that the room is available,

submit a booking request form to GISA

Access these forms through the www.mygisa.ch website.

Once you are on the main page, scroll to the bottom to find the section titled USEFUL FORMS, under which you will find a ROOM RESERVATION subsection. Then select the appropriate form according to which room you want and if you are a Picciotto resident or not.

Make sure to complete all required information in the online form, and submit it.

We forward the requests to the administration once a week (on Tuesdays). Then they respond, and then we pass the message to you. Remember that this entire booking process can take up to 10 days. We only accept requests that have been submitted properly through the online form.

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Please note that, from now on, GISA will not respond to requests sent through Facebook, email, or in person. We will only consider requests that are submitted properly following the described steps.

Thank you very much for understanding, and we wish you many successful events this academic year!

Your faithful stewards,

GISA and GISA Events

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